Top 10 Questions to Ask a Luxury Wedding Planner Before You Decide
2. Can you create a wedding that feels truly personal to us?
Luxury today is not about extravagance — it’s about meaning. Your wedding should reflect your story, style, and energy.
Ask how the planner approaches customisation: Do they love to start from a blank canvas? Are they comfortable creating completely bespoke concepts? Do they have access to unique venues, artisan florists, or creative partners who bring something truly special?
3. Can we see some of your past weddings?
Photos speak louder than words. Looking through a planner’s portfolio will give you a sense of their taste, eye for detail, and the kind of weddings they typically create.
Look for events that feel elevated, intentional, and full of warmth. You want to feel inspired — and ideally, a little spark of “this could be us.”
4. How do you keep your couples informed during the process?
Good communication is everything. Ask how they stay in touch — is it regular calls, check-ins, shared documents? Do you get direct contact with the planner or will you be working with a team?
Planning a wedding should feel like a collaboration. Knowing how and when you’ll be involved will make the whole experience smoother and more enjoyable.
5. Do you have your own network of trusted vendors?
One of the best things about working with an experienced planner is access to their trusted network. From world-class photographers to incredible musicians or designers, they’ll know who delivers exceptional results.
You can also ask whether you’re required to use their preferred vendors — or if there’s flexibility to bring in your own, in case you already have someone special in mind.
6. How do you manage budgets for high-end weddings?
Luxury weddings often involve a wide range of suppliers, styling elements, and logistics — so it’s important to understand how your planner approaches budgeting.
Ask if they’ve worked with larger budgets before (six figures and beyond), and how transparent they are with costs. Do they offer full-service planning, partial planning, or only coordination?
Typically, a high-end full-service planner will charge around 10–20% of the total budget — but what matters most is the value and peace of mind they bring.
7. Can you tell us about a challenge you’ve handled — and how?
Even the most perfectly planned weddings can have a surprise or two. The true test of a great planner is how they stay calm, solve problems quickly, and protect the couple’s experience no matter what happens.
Ask for a real-life story — how they handled a vendor delay, unexpected weather, or last-minute change. Their answer will give you insight into their professionalism and creativity under pressure.
8. What makes your planning approach different?
This is a great open-ended question — and one that helps you get to know them as a person.
Do they specialise in certain types of weddings? Do they have access to exclusive venues? Do they bring something rare, like design artistry or a destination network?
Their answer should feel aligned with what you’re looking for — and give you that “yes, this feels right” feeling.
9. What do you love most about planning weddings?
The best planners do this work with heart. When someone genuinely loves what they do, it shows in every detail, every email, and every step of the planning journey.
This question invites them to speak from the heart — and you’ll likely feel whether that passion is there or not.
10. How do you manage destination weddings and international guests?
If you're planning a wedding abroad (like here in beautiful Prague!), this is key. A destination wedding comes with its own special magic — but also a few extra layers: travel, legalities, cultural touches, guest coordination.
A seasoned planner will have a clear system for this — from handling accommodation and transport to ensuring local requirements are covered. Don’t be shy to ask how they support international couples from start to finish.
Still searching for your perfect planner? I’d love to help.
Choosing your wedding planner is a very personal decision — it’s about more than experience or aesthetics. It’s about trust, connection, and feeling truly supported.
If your heart is set on a celebration that’s elegant, soulful, and full of meaning, I’d love to hear your story. Whether you’re dreaming of a chic city wedding in Prague or an intimate celebration abroad, I’m here to guide you with warmth, care, and calm confidence.
Let’s create something unforgettable — together.
With love,
Kate
Royal Wedding in Prague
Luxury today is not about extravagance — it’s about meaning. Your wedding should reflect your story, style, and energy.
Ask how the planner approaches customisation: Do they love to start from a blank canvas? Are they comfortable creating completely bespoke concepts? Do they have access to unique venues, artisan florists, or creative partners who bring something truly special?
3. Can we see some of your past weddings?
Photos speak louder than words. Looking through a planner’s portfolio will give you a sense of their taste, eye for detail, and the kind of weddings they typically create.
Look for events that feel elevated, intentional, and full of warmth. You want to feel inspired — and ideally, a little spark of “this could be us.”
4. How do you keep your couples informed during the process?
Good communication is everything. Ask how they stay in touch — is it regular calls, check-ins, shared documents? Do you get direct contact with the planner or will you be working with a team?
Planning a wedding should feel like a collaboration. Knowing how and when you’ll be involved will make the whole experience smoother and more enjoyable.
5. Do you have your own network of trusted vendors?
One of the best things about working with an experienced planner is access to their trusted network. From world-class photographers to incredible musicians or designers, they’ll know who delivers exceptional results.
You can also ask whether you’re required to use their preferred vendors — or if there’s flexibility to bring in your own, in case you already have someone special in mind.
6. How do you manage budgets for high-end weddings?
Luxury weddings often involve a wide range of suppliers, styling elements, and logistics — so it’s important to understand how your planner approaches budgeting.
Ask if they’ve worked with larger budgets before (six figures and beyond), and how transparent they are with costs. Do they offer full-service planning, partial planning, or only coordination?
Typically, a high-end full-service planner will charge around 10–20% of the total budget — but what matters most is the value and peace of mind they bring.
7. Can you tell us about a challenge you’ve handled — and how?
Even the most perfectly planned weddings can have a surprise or two. The true test of a great planner is how they stay calm, solve problems quickly, and protect the couple’s experience no matter what happens.
Ask for a real-life story — how they handled a vendor delay, unexpected weather, or last-minute change. Their answer will give you insight into their professionalism and creativity under pressure.
8. What makes your planning approach different?
This is a great open-ended question — and one that helps you get to know them as a person.
Do they specialise in certain types of weddings? Do they have access to exclusive venues? Do they bring something rare, like design artistry or a destination network?
Their answer should feel aligned with what you’re looking for — and give you that “yes, this feels right” feeling.
9. What do you love most about planning weddings?
The best planners do this work with heart. When someone genuinely loves what they do, it shows in every detail, every email, and every step of the planning journey.
This question invites them to speak from the heart — and you’ll likely feel whether that passion is there or not.
10. How do you manage destination weddings and international guests?
If you're planning a wedding abroad (like here in beautiful Prague!), this is key. A destination wedding comes with its own special magic — but also a few extra layers: travel, legalities, cultural touches, guest coordination.
A seasoned planner will have a clear system for this — from handling accommodation and transport to ensuring local requirements are covered. Don’t be shy to ask how they support international couples from start to finish.
Still searching for your perfect planner? I’d love to help.
Choosing your wedding planner is a very personal decision — it’s about more than experience or aesthetics. It’s about trust, connection, and feeling truly supported.
If your heart is set on a celebration that’s elegant, soulful, and full of meaning, I’d love to hear your story. Whether you’re dreaming of a chic city wedding in Prague or an intimate celebration abroad, I’m here to guide you with warmth, care, and calm confidence.
Let’s create something unforgettable — together.
With love,
Kate
Royal Wedding in Prague
Planning a luxury wedding should feel exciting and effortless — full of beautiful ideas, inspiration, and that joyful feeling of “this is really happening.” But before the magic begins, one of the most important decisions you’ll make is choosing the right wedding planner to walk this journey with you.
So how do you know who’s the perfect fit?
Here are 10 thoughtful questions that will help you get clarity, feel confident, and find someone who truly understands your vision — and knows how to make it real.
1. Have you planned luxury weddings like ours before?
Every celebration is different — and when it comes to high-end weddings, experience matters. From managing detailed logistics to working with exclusive venues or VIP guests, your planner should have real knowledge of what it takes to bring a luxury event to life.
Ask if they’ve handled similar guest counts, locations, or destination events. Their answers (and ideally, real examples!) will help you see if they’re the right match for your vision.
So how do you know who’s the perfect fit?
Here are 10 thoughtful questions that will help you get clarity, feel confident, and find someone who truly understands your vision — and knows how to make it real.
1. Have you planned luxury weddings like ours before?
Every celebration is different — and when it comes to high-end weddings, experience matters. From managing detailed logistics to working with exclusive venues or VIP guests, your planner should have real knowledge of what it takes to bring a luxury event to life.
Ask if they’ve handled similar guest counts, locations, or destination events. Their answers (and ideally, real examples!) will help you see if they’re the right match for your vision.